19960514 r-96-12 RESOLUTION NO. R-96-12
COUNCIL USE OF INTERNET ACCOUNTS AND FAIRNET E-MAIL
WHEREAS, the City's computing configuration makes use of an
enterprise network, known as FairNet, and a resident electronic
mail service connecting City staff, elected officials and all city
offices; and '
WHEREAS, in addition to this internal electronic mail service,
full access to the Internet is provided to selected members of City
staff and elected officials; and
WHEREAS, electronic mail constitutes a communications medium
subject to the Virginia Freedom of Information Act (FOI), the
Privacy Act, and the Public Records Act; and
WHEREAS, City Resolution number R-94-27 stipulates procedures
for Council relations with City staff, to wit: "the Mayor and
Council shall direct requests for support and conduct their liaison
with the City staff through the City Manager or his designee"; and
WHEREAS, this resolution replaces Resolution No. R-94-27,
adopted by City Council on March 12, 1996;
NOW, THEREFORE, BE IT RESOLVED THAT:
Council members shall only directly e-mail a selected
subset of City staff consisting of department heads,
constitutional officers, and the City Manager's office
personnel.
Ail electronic mail directly sent to City staff members
from a member of Council shall be electronically copied
to the City Manager.
Council members shall be responsible for upholding
stipulations as they relate to FOI, the Privacy Act, and
the Public Records act, specifically those addressing
retention and deletion of public records.
Council members shall conform to usage regulations as
stipulated by Administrative Regulation 8-4, Regulations
Governing Use of FairNet Electronic Mail and Dial-Out
Services.
Council members shall conform to usage regulations as
stipulated by Administrative Regulation 8-5, Regulations
Governing Use of Internet Services.
Council members shall reimburse the City for 50% of all
incurred Internet account fees.
Adopted this 14th day of May 1996.
Mayor
ATTEST: