19960723 r-96-40RESOLUTION NO. R-96-40
A RESOLUTION AWARDING A CONTRACT TO
RICHARDSON-WAYLAND ELECTRICAL CORPORATION IN
THE AMOUNT OF $240,793 FOR THE CITY OF
FAIRFAX, VIRGINIA, COMPUTERIZED TRAFFIC
SIGNAL SYSTEM UPGRADE PROJECT, STATE PROJECT
#U000-151-V04, N501, FEDERAL AID
#CMG5401(303), WITH CONDITIONS, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT FOR THE PROJECT
WHEREAS, bids were received on June 10, 1996, and
opened on that day, pursuant to an Invitation to Bid
entitled City of Fairfax Computerized Traffic Signal
System Upgrade Project, State Project #U000-151-V04,
NS01, Federal Aid #CMG5401(303), May, 1996, (the
"Invitation to Bid") as follows:
Bidder
Traffic Signals, Inc.
Richardson-Wayland
Electrical Corp.
R.E. Lee Electric Co., Inc.
Bid Amount
$183,240
$240,793
$491,036
WHEREAS, after review by the City staff and a City
consultant, Frederic R. Harris, Inc., of the bidder's
qualifications, submissions and bids, the City Manager,
for the reasons stated in inter-office correspondence
from the consultant to the City Engineer dated June 20,
1996, and July 15, 1996, recommends to the City Council
that it determine that the bid of Traffic Signals,
Inc., the apparent iow bidder, is non-responsive and
Traffic Signals, Inc. is a non-responsible bidder with
respect to the Invitation to Bid, and for such reasons,
the bid of Traffic Signals, Inc., should be rejected;
and
WHEREAS, the City Manager, with the concurrence of
the City Engineer, the Director of Public Works, and
R-96-40 -2
the Director of Finance, recommends that the City
Council award a contract, subject to the conditions
herein, to Richardson-Wayland Electrical Corporation,
as the lowest responsive and responsible bidder; and
W~EREAS, one of such conditions is that the City
first receive written notice from the Virginia
Department of Transportation that the Commonwealth
Transportation Board has agreed to fund State Project
#U000-151-V04,N501, Federal Aid #CMG5401(303).
NOW, THEREFORE, BE IT RESOLVED, by the City
Council of the City of Fairfax, Virginia, that for the
reasons stated in inter-office correspondence from
Frederic R. Harris, Inc. to the City Engineer, dated
June 20, 1996, and July 15, 1996, the bid of Traffic
Signals, Inc. is non-responsive and Traffic Signals,
Inc. is a non-responsible bidder with respect to the
Invitation to Bid and, as such, the bid of Traffic
Signals, Inc. is rejected.
BE IT FURTHER RESOLVED, by the City Council that,
subject to the conditions set forth in this Resolution,
a contract is hereby awarded to Richardson-Wayland
Electrical Corporation, the lowest responsive and
responsible bidder, in the amount of $240,713, pursuant
to and in accordance with the Invitation to Bid.
BE IT FURTHER RESOLVED, that the City Council
authorizes the City Manager to execute a contract
between the City and Richardson-Wayland Electrical
Corporation, in a form acceptable to the City Attorney,
concerning this award, provided, however, that the City
first has received written notice from the Virginia
Department of Transportation that the Commonwealth
Transportation Board has agreed to fund State Project
#U000-151-V04, NS01, Federal Aid #CMG5401(303) in at
R-96-40
least the proposed contract amount, and further
provided that the City enters into an agreement with
the Virginia Department of Transportation for the
project, and further provided that the City Manager
shall not execute a contract with Richardson-Wayland
Electrical Corporation any sooner than ten (10) days
after this Resolution is signed by the Mayor.
-3
Adopted this 23rd day of July, 1996.
~~'~Mayo~
ATTEST:
C~ty ~lerk