R-12-47 RESOLUTION NO. R-12-47
POLICIES AND PROCEDURES REGARDING THE FILLING OF VACANCIES ON
BOARDS AND COMMISSIONS
WHEREAS, the City Council desires to provide policies and procedures for the
filling of vacancies on boards and commissions; and
WHEREAS, by this resolution, the Council is adopting the hereinafter described
policies and procedures;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Fairfax, Virginia, hereby adopts the following policies and procedures for the filling of
vacancies on boards and commissions:
1. Unless otherwise required by law and with the exception of the appointment of the
Mayor and/or Council members to the Community-University Coordinating Council
and to the Retirement Plan Administrative committee, all City Council members
and/or the Mayor who are appointed to City boards and commissions shall serve as ex-
officio non-voting members thereof.
2. The term of each mayoral and council representative on boards and commissions shall
not exceed the term that such member serves as Mayor or on the City Council,
respectively.
3. All members of boards and commissions who represent other boards and commissions
will serve thereon as voting members.
4. With the exception of persons serving on technical committees, persons serving as
liaison members, persons serving as task force members or persons serving on
regional boards, no person shall serve on more than one board or commission. If a
person serves on a board or commission as a judicial appointee, then such person will
not be eligible to be appointed to a City board; provided, however, that current judicial
appointees may be reappointed to the boards and commissions on which they serve.
5. The City Clerk shall notify the Mayor and the City Council of all openings on boards
and commissions 60 days prior to the expiration of each appointee's term. The City
Council will discuss openings at least 45 days prior to the expiration of the term. The
City Council will notify the City Clerk which positions should be advertised. For
positions, which are to be advertised, the City Clerk will be directed to advertise these
positions at least once or until position is filled in the Ciryscene and on the Cityscreen-
12. The advertisement will note if the incumbent wishes to be reappointed.
6. All listings of boards and commissions openings in the Cityscene and on the
Cityscreen-12 will carry a brief synopsis of the function of each board and
commission. All letters of interest will be acknowledged. Information related to the
board or commission will be sent to each candidate for appointment.
7. The City Clerk will provide a summary sheet on each application received for each
board and commission vacancy. The summary sheet will include the name, address,
voter registration and any special qualifications for the board or commission.
8. Interviews may be conducted as determined by the City Council for any appointments
to boards and commissions. The City Council also may choose to interview
candidates for appointment to various regional boards.
Adopted this 3rd day of July 2012.
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Mayor
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ATTEST:
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City Clerk
The vote on the motion to approve was recorded as follows:
VOTE:
Councilman DeMarco Aye
Councilman Drummond Aye
Councilman Greenfield Aye
Councilman Meyer Aye
Councilmember Schmidt Aye
Councilman Stombres Aye