20020702 r-02-34RESOLUTION NO. R-0~2-34
POLICIES AND PROCEDURES REGARDING THE FILLING OF VACANCIES ON
BOARDS AND COMMISSIONS
WHEREAS, the City Council desires to provide policies and procedures for the filling
of vacancies on boards and commissions; and
WHEREAS, by this resolution, the Council is adopting the hereinafter described
policies and procedures;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Fairfax,
Virginia, hereby adopts the following policies and procedures for the filling of vacancies on
boards and commissions:
Unless otherwise required by law and with the exception of the appointment of the
Mayor and/or Council members to the Community-University Coordinating Council
and to the Retirement Plan Administrative committee, all Council members and/or the
Mayor who are appointed to City boards and commissions shall serve as ex-officio
non-voting members thereof.
2. The term of each mayoral and council representative on boards and commissions shall
not exceed the term which such member serves on the Council.
3. All members of boards and commissions who represent other boards and commissions
will serve thereon as voting members.
With the exception of persons serving on technical committees, persons serving as
liaison members, persons serving as task force members or persons serving on
regional boards, no person shall serve on more than one board or commission. If a
person serves on a board or commission as a judicial appointee, then such person will
not be eligible to be appointed to a City board; provided, however, that current judicial
appointees may be reappointed to the boards and commissions on which they serve.
o
The City Clerk shall notify the Mayor and the Council of all openings on boards and
commissions in the last 120 days prior to the expiration of each appointee's term. The
Council will discuss openings at least 90 days prior to the expiration of the term. The
Council will notify the City Manager which positions should be advertised. For
positions which are to be advertised, the City Manager will be directed to advertise
these positions twice in the Cityscene and on the Cityscreen-12. The advertisement
will note if the incumbent wishes to be reappointed.
o
All listings of boards and commissions openings in the Cityscene and on the
Cityscreen-12 will carry a brief synopsis of the function of each board and
commission. All letters of interest will be acknowledged. Information related to the
board or commission will be sent to each candidate for appointment.
o
The City Clerk will provide a summary sheet on each application received for each
board and commission vacancy. The summary sheet will include the name, address,
voter registration and any special qualifications for the board or commission.
°
Interviews may be conducted as determined by Council for any appointments to
boards and commissions. The City Council also may choose to interview candidates
for appointment to various regional boards.
Adopted this 2nd day of July, 2002.
Mayor
ATTEST:
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