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20000711 r-00-30 RESOLUTION NO. R-00-30 POLICIES AND PROCEDURES REGARDING THE FILL1NG OF VACANCIES ON BOARDS AND COMMISSIONS WHEREAS, the City Council desires to provide policies and procedures for the filling of vacancies on boards and commissions; and WHEREAS, by this resolution, the Council is adopting the hereinafter described policies and procedures; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Fairfax, Virginia, hereby adopts the following policies and procedures for the filling of vacancies on boards and commissions: Unless otherwise required by law and with the exception of the appointment of the Mayor and/or Council members to the Community-University Coordinating Council and to The Retirement Plan Administrative Committee, all Council members and/or the Mayor who are appointed to City boards and commissions shall serve as ex- officio non-voting members thereof. The term of each mayoral and council representative on boards and commissions shall not exceed the term which such member serves on the Council. All members of boards and commissions who represent other boards and commissions will serve thereon as voting members. With the exception of persons serving on technical committees, persons serving as liaison members, persons serving as task force members or persons serving on regional boards, no person shall serve on more than one board or commission. If a person serves on a board or commission as a judicial appointee, then such person will not be eligible to be appointed to a City board; provided, however, that current judicial appointees may be reappointed to the boards and commissions on which they serve. o The City Clerk shall notify the Mayor and the Council of all openings on boards and commissions in the last 120 days prior to the expiration of each appointee's term. The Council will discuss openings at least 90 days prior to the expiration of the term. The Council will notify the City Manager which positions should be advertised. For positions which are to be advertised, the City Manager will be directed to advertise these positions twice in the Cityscene and on Cityscreen-12. The advertisement will note if the incumbent wishes to be reappointed. o All listings of boards and commissions openings in the Cityscene and on Cityscreen- 12 will carry a brief synopsis of the function of each board and commission. All letters of interest will be acknowledged. Information related to the board or commission will be sent to each candidate for appointment. The City Clerk will provide a summary sheet on each application received for each board and commission vacancy. The summary sheet will include the name, address, voter registration and any special qualifications for the board or commission. R-O0-30 -2- o Interviews may be conducted as determined by Council for any appointments to boards and commissions. The City Council also may choose to interview candidates for appointment to various regional boards. ADOPTED this 1 lth day of July, 2000. ~MAYO~ ATTEST: