19960312 r-96-09RESOLUTION NO. R-96-9
COUNCIL USE OF INTERNET ACCOUNTS AND FAIRNET E-MAIL
WHEREAS, the city's computing configuration makes use of an
enterprise network, known as FairNet, and a resident electronic
mail service connecting city staff, elected officials, and all city
offices; and
WHEREAS, in addition to this internal electronic mail service,
full access to the Internet is provided to selected members of City
staff and elected officials; and
WHEREAS, electronic mail constitutes a communications medium
subject to the Virginia Freedom of Information Act (FOI), the
Privacy Act, and the Public Records Act; and
WHEREAS, city Resolution number R-94-27 stipulates procedures
for Council relations with city staff, to wit: "the Mayor and
Council shall direct requests for support and conduct their liaison
with the City staff through the City Manager or his designee";
NOW, THEREFORE, BE IT RESOLVED THAT:
1. Council members shall only directly e-mail a selected subset
of city staff consisting of department heads, constitutional
officers, and the city Manager's office personnel.
2. All electronic mail directly sent to city staff members from
a member of Council shall be electronically copied to the city
Manager.
3. Council members shall be responsible for upholding stipula-
tions as they relate to FOI, the Privacy Act, and the Public
Records act, specifically those addressing retention and
deletion of public records.
4. Council members shall conform to usage regulations as stipu-
lated by Administration Regulation 8-4, Regulations Governing
Use of FairNet Electronic Mail and Dial-Out Services.
5. Council members shall reimburse the City for 50% of all
incurred Internet account fees.
Adopted this 12th day of March, 1996.
Mayor
ATTEST:
City C~erk