19900703 r-90-28RESOLUTION NO. R-90-28
POLICIES AND PROCEDURES REGARDING THE FILLING
OF VACANCIES ON BOARDS AND COMMISSIONS
WHEREAS, the City Council desires to provide policies and
procedures for the filling of vacancies on boards and commissions;
and
WHEREAS, by this resolution, the Council is adopting the
hereinafter described policies and procedures;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the
City of Fairfax, Virginia, hereby adopts the following policies and
procedures for the filling of vacancies on boards and commissions:
1. Unless otherwise required by law and with the exception
of the appointment of the Mayor and/or Council members to the
City/University/Business Committee and to the Administrative
Retirement Committee, all Council members and/or the Mayor who are
appointed to City boards and commissions shall serve as ex-officio
non-voting members thereof.
2. The term of each Mayoral and Council representative on
boards and commissions shall not exceed the term which such member
serves on the Council.
3. Ail members of boards and commissions who represent other
boards and commissions will serve thereon as voting members.
4. With the exception of persons serving on technical
committees, persons serving as liaison members, persons serving as
task force members or persons serving on regional boards, no person
shall serve on more than one board or commission. If a person
serves on a board or commission as a judicial appointee, then such
person will not be eligible to be appointed to a City board;
provided, however, that current judicial appointees may be
reappointed to the boards and commissions on which they serve.
5. With the exception of the School Board appointments, the
city Clerk shall notify the Mayor and the Council of all openings
on boards and commissions at least 120 days prior to the expiration
of each appointee's term. The Council will discuss openings at
least 90 days prior to the expiration of the term. The Council
will notify the City Manager which positions should be advertised.
For positions which are to be advertised, the City Manager will be
directed to advertise these positions twice in the Cityscene and
on Cityscreen-12. The advertisement will note if the incumbent
wishes to be reappointed.
6. Ail listings of boards and commissions openings in the
Cityscene and on Cityscreen-12 will carry a brief synopsis of the
function of each board and commission. All letters of interest
will be acknowledged. Information related to the board and
commission will be sent to each candidate for appointment.
7. The City Clerk will provide a summary sheet on each
application received for each board and commission vacancy. The
summary sheet will include the name, address, voter registration
and any special qualifications for the board or commission.
8. Interviews may be conducted as determined by Council for
any appointments to boards and commissions. The City Council also
may choose to interview candidates for appointment to various
regional boards.
R-90-28
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9. Interviews of candidates for appointment to boards and
commissions will be grouped together for the same vacancy.
Adopted this ~ day of . ../~~ ,
1990.
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