R-25-04RESOLUTION NO. R-25-04
MAYOR AND CITY COUNCIL POLICY REGARDING SALARY, BENEFITS, EQUIPMENT, AND
REIMBURSEMENTS
WHEREAS, the City Council desires to provide clear guidance as to City-provided benefits, equipment
and reimbursements provided to the Mayor and the members of the City Council in their elected capacity.
NOW, THEREFORE, BE IT RESOLVED THAT:
1.Notwithstanding any action by any prior City Council to the contrary, the City Council hereby
resolves that
a.In the event the Mayor or a member of the City Council either (i) determines that he or she
is unable to accept all or any portion of his or her salary as an elected official of the City
due to employment considerations or for any other reason, or (ii) decides, for any reason,
that he or she does not wish to receive all or any portion of said salary, then, in each case,
any unallocated portion of such salary will be considered to be unspent budgeted funds and
absorbed in the salary vacancy account of the general fund.
b.Neither the Mayor nor the members of the City Council shall be eligible for any health
insurance benefit(s) that may be available to general employees of the City.
2.The Mayor and members of the City Council may participate in the City's Defined Contribution Plan
with ICMA through payroll deductions provided their contribution does not exceed the limits for
defined contribution participation.
3.The Mayor and members of the City Council shall be provided, a tablet, or similar device and a city
cell phone, key card (photo badge) to City Hall. All equipment shall remain the property of the City,
shall not be duplicated, and shall be returned to the City upon the City's request, or on or prior to the
last day of the then-current term of the Mayor and the City Council.
a. All mobile devices issued hereunder will contain security software and applications
installed and maintained by the City's Department of Information Technology, and no
additional applications may be installed without the prior permission of the City's
Department of Information Technology. Persons receiving and using such mobile devices
shall cooperate fully with directives and requests by the City relating to the use of the same.
b.All mobile devices issued hereunder must be stored in a secure manner so as to minimize
the risk of such devices being lost or stolen.
c.It is the responsibility of the user to report lost or stolen mobile devices to the City Clerk's
Office immediately. The individual shall be as specific as possible as to what was lost or
stolen and possible location.
d.Mobile devices issued hereunder are the property of the City and shall be used for legitimate
work, research, administrative, and/or public service purposes.
e.Occasional personal use of mobile devices issued hereunder is permitted. Use of services
provided by the City will be monitored and may be subject to FOIA requests or otherwise
as provided by law.
f.The use of mobile devices issued hereunder for campaign activities or matters is expressly
prohibited.
4.Newly elected Mayors and members of the City Council are encouraged to and shall be entitled to
attend, at a reasonable expense to the city, the Newly Elected Local Officials Institute offered by the
Virginia Municipal League.
5.Routine expenses incurred by the Mayor and the City Council in the performance of their official
duties throughout the Washington D.C. Metropolitan Area shall be reimbursable by the City upon
request.
6.Mayor and Councilmembers are encouraged to utilize a city vehicle whenever possible.
Adopted: January 28, 2025 {}v�-
ATTEST:
� .,.,I........, City Clerk
The vote on the motion to approve was recorded as follows:
VOTE:
Councilmember Amos
Councilmember Bates
Councilmember Hall
Councilmember Hardy-Chandler
Councilmember McQuillen
Councilmember Peterson
Aye
Aye
Aye
Aye
Aye
Aye
Mayor