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R-23-04RESOLUTION NO. R-23-04 MAYOR AND CITY COUNCIL POLICY REGARDING SALARY, BENEFITS, EQUIPMENT, AND REIMBURSEMENTS WHEREAS, the City Council desires to provide clear guidance as to City -provided benefits, equipment and reimbursements provided to the Mayor and the members of the City Council in their elected capacity. NOW, THEREFORE, BE IT RESOLVED THAT: 1. Notwithstanding any action by any prior City Council to the contrary, the City Council hereby resolves that a. In the event the Mayor or a member of the City Council either (i) determines that he or she is unable to accept all or any portion of his or her salary as an elected official of the City due to employment considerations or for any other reason, or (ii) decides, for any reason, that he or she does not wish to receive all or any portion of said salary, then, in each case, any unallocated portion of such salary will be considered to be unspent budgeted funds and absorbed in the salary vacancy account of the general fund. b. Neither the Mayor nor the members of the City Council shall be eligible for any health insurance benefit(s) that may be available to general employees of the City. 2. The Mayor and members of the City Council may participate in the City's Defined Contribution Plan with ICMA through payroll deductions provided their contribution does not exceed the limits for defined contribution participation. The Mayor and members of the City Council shall be provided, an iPad, or similar device and a city cell phone, keys to City Hall, and key card(s) under an umbrella City government service account. All equipment shall remain the property of the City, shall not be duplicated, and shall be returned to the City upon the City's request, or on or prior to the last day of the then -current term of the Mayor and the City Council. a. All mobile devices issued hereunder will contain security software and applications installed and maintained by the City's Department of Information Technology, and no additional applications may be installed without the prior permission of the City's Department of Information Technology. Persons receiving and using such mobile devices shall cooperate fully with directives and requests by the City relating to the use of the same. b. All mobile devices issued hereunder must be stored in a secure manner so as to minimize the risk of such devices being lost or stolen. c. It is the responsibility of the user to report lost or stolen mobile devices to the City Clerk's Office immediately. The individual shall be as specific as possible as to what was lost or stolen and possible location. d. Mobile devices issued hereunder are the property of the City and shall be used for legitimate work, research, administrative, and/or public service purposes. e. Occasional personal use of mobile devices issued hereunder is permitted. Use of services provided by the City will be monitored and may be subject to FOIA requests or otherwise as provided by law. f. The use of mobile devices issued hereunder for campaign activities or matters is expressly prohibited. 4. Newly elected Mayors and members of the City Council are encouraged to and shall be entitled to attend, at a reasonable expense to the city, the Newly Elected Local Officials Institute offered by the Virginia Municipal League. 5. Routine expenses incurred by the Mayor and the City Council in the performance of their official duties throughout the Washington D.C. Metropolitan Area shall be reimbursable by the City upon request. a. Mayor and Councilmembers are encouraged to utilize a city vehicle whenever possible. Adopted: January 10, 2023 Mayor Attest: 461tyerk The vote on the motion to approve was recorded as follows: VOTE: Councilmember Bates Aye Councilmember Doyle Feingold Aye Councilmember Greenfield Aye Councilmember Lim Aye Councilmember Ross Aye Councilmember Stehle Aye