R-20-50RESOLUTION NO. R-20-50
POLICY ON USE OF CITY -OWNED TECHNOLOGY
BY MAYOR AND CITY COUNCIL
WHEREAS, mobile technology is essential to the effectiveness and efficiency of City
operations and allows the Mayor and the City Council to remain connected to each other, citizens and
City staff, and
WHEREAS, mobile devices (phones and tablets and similar devices) are easily lost or stolen
or may otherwise be compromised, presenting a high risk for unauthorized access and introduction of
malicious software to the City's network; and
WHEREAS, due to the nature of mobile devices, security and vulnerability policies must be
set forth as each use of a mobile device is potentially a security risk to the City, and therefore the careful
application of administrative procedures must be applied to protect all data, business processes and
operations.
NOW, THEREFORE, BE IT RESOLVED that:
I. The Mayor and each member of the City Council, upon their assuming office, shall be
offered a City -owned iPad to be used for City business.
2. The Mayor and each member of the City Council, upon their assuming office, shall be
offered a City -owned cell phone to be used for City business.
3. Any iPads and cell phones provided above shall be furnished under an umbrella City
government service account.
4. Use of such City -provided mobile devices shall be in strict conformance with the following:
a. Ali mobile devices issued hereunder will contain security software and applications
installed and maintained by the City's Department of Information Technology, and no
additional applications may be installed without the prior permission of the City's
Department of Information Technology. Persons receiving and using such mobile
devices shall cooperate fully with directives and requests by the City relating to the use
of the same.
b. All mobile devices issued hereunder must be stored in a secure manner so as to
minimize the risk of such devices being lost or stolen.
c. It is the responsibility of the user to report lost or stolen mobile devices to the City
Clerk's Office immediately. The individual shall be as specific as possible as to what
was lost or stolen and possible location.
d. Mobile devices issued hereunder are the property of the City and shall be used for
legitimate work, research, administrative, and/or public service purposes.
e. Occasional personal use of mobile devices issued hereunder is permitted. Use of
services provided by the City will be monitored and may be subject to FOIA requests
or otherwise as provided by law.
f. The use of mobile devices issued hereunder for campaign activities or matters is
expressly prohibited.
Adopted: July 28, 2020
ATTEST:
UNION
City Clerk
The vote on the motion to approve was recorded as follows:
VOTE:
Councilmember Harmon Aye
Councilmember Lim
Aye
Councilmember Miller
Aye
Councilmember Ross
Aye
Councilmember Stehle
Aye
Councilmember Yi
Aye
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Mayor