R-20-45RESOLUTION NO. R-2045
POLICIES AND PROCEDURES REGARDING THE FILLING OF VACANCIES
ON BOARDS AND COMMISSIONS
WHEREAS, the City Council desires to provide policies and procedures for the filling
of vacancies on boards and commissions; and
WHEREAS, by this resolution, the City Council is adopting the hereinafter described
policies and procedures;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the
following policies and procedures for the filling of vacancies on boards and commissions:
1. Unless otherwise required or provided by law and with the exception of the appointment
of the Mayor and'or City Council members to regional boards, the Fairfax Campus
Advisory Board and to the Retirement Plan Administrative committee, any City Council
members or the Mayor who are appointed to City boards and commissions shall serve
as an ex-officio non -voting member thereof.
2. The term of the Mayor and City Council representative on a board or commission shall
expire at the end of the then -current term of the Mayor and City Council.
3. All members of boards and commissions who represent other boards and commissions
will serve thereon as voting members.
4. With the exception of persons serving on technical committees, persons serving as
liaison members, persons serving as task force members or persons serving on regional
boards, no person shall serve on more than one board or commission. If a person serves
on a board or commission as a judicial appointee, then such person will not be eligible
to be appointed to a City board; provided, however, that current judicial appointees may
be reappointed to the boards and commissions on which they serve.
5. The City Clerk shall notify the Mayor and the City Council of all openings on boards
and commissions as soon as practicable, in the event of a resignation leading to an
opening. For positions, which are to be advertised, the City Clerk will be directed to
advertise at least once or until position is filled in the Cityscene, on the City's website,
and on the Cityscreen-12.
6. All listings of boards and commissions openings in the Ciryscene, on the City's website,
and on the Cityscreen-12 will have an application deadline of the 12`h day of the month
and carry a brief synopsis of the function of each board and commission. All
applications will be acknowledged.
7. The City Clerk will provide a summary sheet on each application received for each
board and commission vacancy. The summary sheet will include the name, address,
voter registration and any special qualifications for the board or commission.
8. Interviews may be conducted as determined by the City Council for any appointments
to boards and commissions. The City Council also may choose to interview candidates
for appointment to various regional boards. Unless otherwise directed by the City
Council, any incumbents seeking reappointment to the Planning Commission, the
Economic Development Authority, Parks and Recreation Advisory Board, and the
Board of Architectural Review shall be re -interviewed by the City Council.
Adopted: July 28, 2020
Mayor
ATTEST:„ _ /l
City Clerk
The vote on the motion to approve was recorded as follows:
VOTE:
Councilmember Harmon
Aye
Councilmember Lim
Aye
Councilmember Miller
Aye
Councilmember Ross
Aye
Councilmember Stehle
Aye
Councilmember Yi
Aye