R-18-34RESOLUTION NO. R-18-34
POLICY ON USE OF CITY -OWNED TECHNOLOGY
BY MAYOR AND CITY COUNCIL
WHEREAS, mobile technology is essential to the effectiveness and efficiency of City
operations and allows the Mayor and the City Council to remain connected to each other, citizens
and City staff; and
WHEREAS, mobile devices (phones and tablets and similar devices) are easily lost or
stolen or may otherwise be compromised, presenting a high risk for unauthorized access and
introduction of malicious software to the City's network; and
WHEREAS, due to the nature of mobile devices, security and vulnerability policies must
be set forth as each use of a mobile device is potentially a security risk to the City, and therefore
the careful application of administrative procedures must be applied to protect all data, business
processes and operations.
NOW, THEREFORE, BE IT RESOLVED that:
1. The Mayor and each member of the City Council, upon their assuming office, shall be
offered a City -owned iPad to be used for City business.
2. The Mayor and each member of the City Council, upon their assuming office, shall be
offered a City -owned cell phone to be used for City business.
3. Any iPads and cell phones provided above shall be furnished under an umbrella City
government service account.
4. Use of such City -provided mobile devices shall be in strict conformance with the
following:
a. All mobile devices issued hereunder will contain security software and applications
installed and maintained by the City's Department of Information Technology, and
no additional applications may be installed without the prior permission of the
City's Department of Information Technology. Persons receiving and using such
mobile devices shall cooperate fully with directives and requests by the City relating
to the use of the same.
b. All mobile devices issued hereunder must be stored in a secure manner so as to
minimize the risk of such devices being lost or stolen.
c. It is the responsibility of the user to report lost or stolen mobile devices to the City
Clerk's Office immediately. The individual shall be as specific as possible as to
what was lost or stolen and possible location.
d. Mobile devices issued hereunder are the property of the City and shall be used for
legitimate work, research, administrative, and/or public service purposes.
e. Occasional personal use of mobile devices issued hereunder is permitted. Use of
services provided by the City will be monitored and may be subject to FOIA
requests or otherwise as provided by law.
f. The use of mobile devices issued hereunder for campaign activities or matters is
expressly prohibited.
Adopted: September 11, 2018
Mayor
Attest:
City Clerk
The vote on the motion to approve was recorded as follows:
VOTE:
Councilmember DeMarco
Aye
Councilmember Lim
Aye
Councilmember Miller
Aye
Councilmember Passey
Aye
Councilmember Stehle
Aye
Councilmember Yi
Aye