19890124 1989-3ORDINANCE NO. ]989-3
AN ORDINANCE AMENDING SECTIONS 17-2, 17-
5(d), 17-6(b), 17-7(d), 17-10 (c),
(e)(2)(b), (f), (i)(8), (j), 17-12(b)(1)
OF ARTICLE I, CHAPTER 17 OF THE CODE OF
THE CITY OF FAIRFAX, VIRGINIA CONCERNING
PERSONNEL POLICES.
BE IT ORDAINED by the City Council of the City of
Fairfax, Virginia, that Sections 17-2, 17-5(d), 17-6(b),
17-7(d) , 17-10(c) , (e) (2) (b) , (f) , (i) (8) , (j), 17-12(b) (1) ,
Article I, Chapter 17 of the Code of the City of Fairfax are
hereby amended to read in their entirety as follows:
Section 17-2. Definitions.
For the purposes of this chapter, the following words
and phrases shall have the meanings respectively ascribed to
them by this section:
Anniversary date. The date which is used in determining
an employee's eligibility for periodic advances in pay and
leave. The date of an employee's original appointment, or
more recent appointment if there has been a break in service,
shall be his anniversary date for determining leave and
performance merit increases.
City manager's personal staff. Professional and
technical staff immediately responsible to the city manager
and serving at his pleasure, including the assistant to the
city manager, ~s-e~ee~e-a~~-&~-&~-~he~-p~~
Demotion. Assignment of an employee from one class to
another which has a lower maximum rate of pay.
Department head. The following shall be referred to as
department head:
(a)
(b)
(c)
Director of administration_ --&m~b~%&~-~b~y
Director of finance.
Fire chief.
1989-3
(d) Director of community development and planning.
(e) ~e~i~-e-e~ef~. Chief of Police.
(f) Director of public works.
(g) Director of parks and recreation.
(h) Director of transit and utilities.
AnY department head may be qiven the title of Assistant
.~ity Manager and the added responsibilities of such position,
at the discretion of the City Manaqer.
Immediate family. Relatives to include spouse,
children, parents, brother, sister, grandparents, mother- or
father-in-law, brother- or sister-in-law; or other relatives
living within the employee's immediate home.
Overtime work. Time worked by an employee during a
single day in excess of the employee's normal work day or
during a work period in excess of the hours of work expected
in a normal work period. An employee's normal work day and
normal work period shall be as more particularly defined in
administrative regulations as promulgated by the city manager
from time to time.
Part-time employee. An individual who is regularly
employed for ten (10) hours or more but less than forty (40)
hours in one week and is paid on an hourly basis.
Pay qrade. A level in the pay schedule with a common
pay range for all classes assigned thereto.
Probationary period. The one-year working test or trial
period of employment beginning with the date of appointment.
In the case of law enforcement officers, the probationary
period shall begin when the employee is sworn as a police
officer after completion of ~m~a~ recruit training.
Promotion. A change in status of an employee to a new
position which has a higher ~&~&~ ~ grade.
Reclassification. The assignment of a higher or lower
pay grade to a position or class of positions.
2
1989 -3
Temporary employee. A person employed by the city with
the specific understanding that the duration of employment
will not exceed one year. Fringe benefits are not provided
to temporary employees and service during temporary status is
not credited towards benefits if an employee then accepts a
career position.
Work e~. A ~e~em period of seven (7) calendar days
beginning on the day of the week and at the time established
by the city manager; except that for police officers and
firefighters a work period shall consist of up to twenty-
eight consecutive calendar days as established by the city
manager through administrative regulations.
Section 17-5. Appointing authority.
(d) The treasurer shall appoint the ~m~&m~ deputy
treasurer and other employees of that department.
Section 17-6. Personnel advisory board generally.
(b) The board shall be composed of three (3) persons
who are not city employees appointed by the city council for
three-year terms, plus up to two (2) alternates.
~-ees~e~-&~e-eh~sem? At the beginning of each fiscal year,
the city council shall designate one member to serve as
chairman of the board. Members shall serve without
compensation.
Section 17-7. Recruitment and selection.
(d) Probationary period. Ail new career service
employees are hired on a probationary basis for a period of
one year. For police officers, the probationary period shall
be deemed to begin after completion of ea~e~ recruit training
1989-3
and after the ea~e~ police recruit has been sworn as a police
officer. This is a working test period in which the new
employee must show that he is capable and willing to perform
his job satisfactorily. During this period, the employee has
no grievance rights as provided for in subsection (e) of
section 17-13. After successful completion
of the probationary period, the employee is entitled to the
full benefits of a career service employee as provided by
this chapter.
Section 17-10. Employee compensation.
(c) Within-grade increase. The performance evaluation
serves as a basis for each step or within-grade increase.
Increases within each pay grade shall normally be made after
one year in pay steps ~ ~ through ~ ~; two (2) years in step~
G 7-8; and three (3) years in steps ~-&~-¥ 9-11. These
increases are not automatic or guaranteed; an employee's work
must be continually of a high quality and rated at least
"satisfactory" or "meets standards" by his department head
and the city's performance rating form in order for the
employee to be eligible for a within-grade increase. The
annual performance evaluation that includes within-grade
increases must be made in accordance with the existing
administrative regulations.
(e) Promotions, reclassifications, transfers,
demotions.
(2) Reclassifications.
(b) Upon downward reclassification of a
position, an incumbent shall be
placed in the pay step in the new
grade equal to or closest to his
current rate of pay. If, however,
the incumbent is earning a greater
amount than the maximum rate for the
new salary grade, he shall continue
to earn the same salary plus a cost
1989-3
of living increase for a period of
one full year but shall not be
eligible for merit increases. After
this one-year period, the
incumbent's salary shall revert to
the salary to the same step he/she
was previously in, only in the lower
grade. For example, an individual
in a grade 25, step ~ ~ would be
placed in a grade 18, step ~ ~ .
(f) Overtime Work. Employees that are subject to the
overtime provisions of the Fair Labor Standards Act who
perform necessary and/or assigned overtime work shall have
their schedules adjusted within the same work period to
compensate for the overtime work on an hour for hour basis or
shall receive overtime pay, as determined by the department
head. Overtime pay shall be at the rate of one and one-half
(1 1/2) times the regular rate of pay. Career employees must
work necessary and/or assigned overtime work as directed by
their supervisor.
Overtime pay may be received only for work that is done
on a mandatory basis before or after regularly scheduled
business hours. It cannot be earned by foregoing a lunch
hour unless working through the lunch hour is required by the
employee's supervisor.
All overtime pay must be approved by the appropriate
department head and shall normally be limited to employees in
pay grade 1~ 19 and below. Department heads and the city
manager's personal staff shall not be eligible to receive
overtime pay except with the prior approval of the city
manager. Such employees who perform necessary work beyond
their normal working schedule, may, however, receive
compensating time off on a limited basis and at the
discretion of the city manager.
1989-3
Employees in pay grade ~8 2_~0 and above, excluding
department heads, may be eligible for additional compensation
based upon their regular hourly rate for significant amounts
of work hours in excess of their normal work schedule as set
forth in ~dministrative R~egulations.
(i) Employee benefit~.
(8) Flexible benefit program: Administrative feo
for premium conversion.
(j) Cash awards/incentive program. Employee
compensation may be supplemented by cash awards for
outstanding performance. The basis for such awards may be
any one or more of a variety of reasons, such as continual
work excellence above the call of duty; superior work in
handling an event, incident or special project; an act of
heroism; the contribution of an idea that has increased
efficiency. Nominations for awards may be submitted by any
person but such nominations should be processed through
department heads to the city manager for recommended approval
or disapproval of the nomination.
incentive program will allow department heads to recommend
employees whose sustained job performance warrants
recognition for cash bonuses. The awards shall become
effective upon approval by the city manager.
Section 17-12. Holidays and leave.
(b) Annual and sick leave. The city grants annual and
sick leave as more particularly set forth hereinafter:
(1) Annual leave. After a minimum of six (6)
months of continuous service with the city,
annual leave shall be granted full-time
employees for vacations, emergencies and other
6
1989-3
personal uses. The employee will be credited
with leave accumulated from the date of
employment.
Annual leave shall be accrued at the
following rates for full-time employees:
With less that three (3) years~- service,
employee earns four (4) hours~- leave per pay
period.
After three (3) years service but with
less than fifteen (15) years service, employee
earns six (6) hours leave per pay period.
With fifteen (15) or more years~-
service, employee earns eight (8) hours~-
leave per pay period.
Annual leave for regular part-time
employees working ten hours or more each week
shall accrue on a proDortionate basis up to
four (4) hours leave per pay period.
Except in cases of illness or
emergencies, leave must be approved in
advance. The minimum leave increment is one-
half (1/2) hour. Due to the hours of work in
the fire and rescue services, individuals who
work other than a forty-hour schedule will
take leave on a prorated basis in accordance
with administrative regulation 7-2 as may be
amended from time to time. Each full-time
employee can accrue up to two hundred and
forty (240) hours~- annual leave or up to the
number of hours of annual leave which that
employee had accrued as of October 20, 1975,
whichever is greater. This will be
implemented in accordance with current
administrative regulation 7-2.
1989-3
The intent of annual leave is to provide
employees with adequate time for vacation from
the work area and receive rest and relaxation.
Each ~l--~me employee can carry over an
accrued annual leave balance up to said
maximum accrued annual leave from year to year
during continuous service. The personnel
department shall deduct annual leave in excess
of said maximum annually~ effective with the
first complete pay period of January each
year.
Upon separation or retirement, ~-~-
~me an employee with over six (6) months~-
continuous service shall be paid for all
accrued annual leave as defined hereinabove in
the manner set forth hereinafter. Up to a
maximum of two hundred and forty (240) hours~-
accrued annual leave shall be paid on the
basis of one hour for each hour of annual
leave accrued. Accrued annual leave in excess
of said maximum shall be paid on a ratio of
one hour for each two (2) hours accrued, only
to employees who had an excess of two hundred
and forty (240) hours of annual leave as of
October 20, 1975.
This ordinance shall be effective upon execution by the
Mayor.
INTRODUCED :
PUBLIC HEARING :
ADOPTED :
January lO, 1989
January 24, 1989
January 24, 1989
[ ci~ Clerk - -